Traveling internationally with a ton of gear is a total hassle. It takes a lot of thought and preparation as every airline and airport has it's own rules and nuances. Here are some of my lessons learned. Also, learn more under Chris' Packing, Travel and Image Storage Tactics by scrolling to the bottom of this document.
TSA Preê:
Added 11.16.12
- If you're a speed/comfort freak like me, run - don't walk - and apply for TSA Pre√. Seriously, it's so worth the effort aka no more removing of jackets, shoes, laptops, liquids, belts and watches, etc. Currently, the lines at SFO are non-existent and going through TSA is lightening fast. The only issue is that you don't know if you've been approved for the fast walk-through on any given day because TSA uses random and unpredictable screening measures. Pre-screening info is embedded on your boarding pass. So, hand it to a TSA agent who will scan it and direct you to the appropriate line.
Notebook Perk
Updated 2.13.13
- Woo-hoo, Apple's Macbook Air 11" computers are considered notebooks, not laptops, per the TSA blog and research by the NY Times, Forbes, and yours truly. As a result, you don't have to take them out of your carry on bag. Agents will say, however, to take them out if you're carrying other electronics. But, I tested leaving mine in my bag - along with two 500 GB hard drives - and no problemo on several domestic flights. On international flights, however, taking the Air out is still the expectation.
RFID Credit Card and Passport Protection
Added 11.16.12
- My US Customs Global Entry cards came with a RFID sleeve along with important instructions. This got me thinking that I need to take the RFID risk more seriously. If you want to see something scary, watch this youtube clip or see this Consumer Report; and, you'll run out and buy a protective RFID wallet and RFID passport cover. But if you already have favorite wallets, covers and pouches, you can pick up RFID credit card shields, passport shields, Scanner Guard Cards - or add foil/duct tape around a few biz cards - to save on extra weight/expense. These solutions are not 100% foolproof and some reviews report that stacking RFID cards together can confuse some readers, or require thieves to get closer to the source. Take precaution on how you dispose of these cards as well; i.e., smashing the chip with a hammer, cutting up the card, and throwing away pieces on different trash pick up days.
Smaller Aisles and Rows Mean More Liquid Hazards
Updated 2.13.13
- It's not unusual to see most passengers using their own devices - laptops, ipads and phones - for work and entertainment. But with smaller aisles and space between rows, it seems that getting splashed on by water, soda, wine or salad dressing - i.e., by flight attendants and passengers - is unfortunately becoming the new norm, especially when sitting in the aisle seat. If your electronics are splashed, they can die days after the occurrence from moisture slowly seeping inside. If this happens to you, turn them off immediately and try to draw any moisture out with desiccants or rice after landing, etc.
- In the December 2012 MacWorld, a writer tells of his woes after a person sitting in the window seat splashed a tiny bit of water on his laptop when getting back into her seat (he had set his laptop down on his seat before moving into the aisle aka an easy thing to do). He wiped it off and continued working; and, the hard drive died a few days after. So lessoned learned: cover electronic devices when folks start moving around - or are clumsy, restless, can't talk without their hands or have too many cups on their tray - because a dead computer at the start of a trip could be your worst nightmare.
- On my last trip, the guy next to me was so worried about his own laptop that he knocked his entire glass of water on me and my seat cushion. So, another lesson learned: don't put or leave any electronics in cargo pockets either. And, I won't be taking out my laptop when sitting next to passengers with oversized laptops and/or 2 drinks on their tray.
- For air travel, slip in laptop sleeves are faster to use than cases with zippers; and, if you're going to set your laptop down when letting middle/window passengers out, place it vertically against the back of your seat. Not only will this prevent liquid splatter, it will prevent damage when folks loose their balance and fall into your seat (or worse yet, prevent inconsiderate people who step on your seat from damaging your devices and headsets, etc.).
Airline, Airport and Bush Plane Tidbits
- Boarding times are getting earlier - i.e. on United and Lufthansa, it's an hour plus before departure - so plan accordingly. If flying KLM via Amsterdam, boarding time is 1 hour and 45 minutes before departure. That's because security screening takes place after entering the boarding area.
- As mentioned numerous times throughout this blog - i.e., under Putting Gear on a Diet Ounce by Ounce, Item #13 or For Speed Freaks, Item #7 - using lightweight see-thru mesh pouches keeps things organized, reduces weight, and makes it easier for TSA inspectors to see what you're carrying in a flash without opening up pouches and messing up your packing system (i.e., placing cables/adapters in a way that minimizes wasted space). Plus, when I use colorful meshes (i.e. from the red, teal and lime green sets from Barnes and Noble along with a few favorite sizes from Walker Bags), security agents in foreign countries barely bat an eye. My favorite size is the 4 x 9" mesh which maximizes utilization of space inside backpacks when stood on their ends; and, because the flat profile keeps cords and personal items condensed. It also makes a lightweight passport/insurance/travel cards pouch. I also like to organize pouches within pouches; i.e., the 2 x 7" for keeping thumb drives or Apple adapter/cord sets together.
- By now, most folks know about lightweight packing cubes - Eagle Creek, ThinkTank, GuraGear and ebags, etc. - for keeping checked items organized. In addition, I hide pricey items in opaque pouches/sacks - i.e., Fenix/Surefire flashlights, headlamps, Swiss Army knives and technical clothing, etc. - inside of packing cubes/dry sacks because double layering valuables makes it harder for inquiring eyes and probing/sticky fingers. For ballheads, gimbals, camera battery chargers and flashes, etc., I use a TSA lock to secure a Glass Taxi (my day bag) which is covered up with an ultra light dry sack secured with a strap in hopes that lazy security agents or baggage thieves won't bother. The Glass Taxi protects my breakables, makes it faster to pack and find things - and, so far, so good.
- Re-verify baggage weight and carry on rule before you depart. What you got away with last month may not stand a chance on your next trip. Rules are always changing and carry on allowances are often captive to staff person's individual mood.
- Lufthansa changed their baggage rules on June 1, 2012, so read them carefully to avoid hefty oversized and overweight fines. When departing from the U.S originating on United and then connecting to Lufthansa later in June, I didn't encounter the dreaded "weigh the carry-on" obstacle - whew! And, when departing out of Johannesburg and connecting to United in Frankfurt, I was lucky as well. On the other hand, friends/other customers did encounter their carry on being weighed when checking in/out of Germany and Italy, so you never know.
- Star Alliance Partners - Carry On: Some of United's Star Alliance Partners can be radically strict with carry on; i.e., my experience with Asiana (extremely strict re: weight) or Lufthansa imposing a one carry one rule on some flights. Domestic flights in foreign countries are always at higher risk for the one bag rule, so always have a back-up strategy.
- Boarding Area/Carry on Tactics Rule #1: Look compact, nibble and lightweight. This is easier said than done if you're height challenged like me as pro camera gear/bags look smaller proportionally on a tall person. As a result, when selecting backpacks which count as my briefcase/ handbag, I look for bags that are narrower than my body so that when I sit in the boarding area, agents don't notice the bag on my back. My camera backpack is on a luggage cart (which allows me walk tall and light on my feet), the profile is kept slim aka outer pockets are empty; and, I dress so that my outerwear blends in with my bags aka monochromatic. It goes without saying that I never wear a loaded vest which is guaranteed to make me stand out from the rest of the crowd (and not wise given airport security concerns). Also, looking overloaded or wearing light clothing will make you stand out when standing at the front in boarding areas - which many of us do in order to get first dibs on the larger overhead bins - because it puts you at risk for a gate area bag check. Lastly, I avoid standing next to folks with oversized bags or lots of stuff because that tends to put gate agents and/or flight attendants on the alert, often resulting in foul moods and boarding problems. All of my bags are listed in the section below "Putting Air Travel Gear on a Diet - Ounce by Ounce" (see below).
- If you have a Star Alliance Gold card, keep it hand to get into the better airport lounges and to board with the first grouping.
- Monitor/protect your overhead space: early boarding is great for getting overhead space by your seat. But, beware of rude folks who try to jam heavy items on top of your camera bag and/or try to move things around if you're not paying attention.
- Germany: Allow for extra time getting through large terminals and multiple security screenings; i.e., upon arrival and departure even if connecting. And, don't even think of leaving items inside of your pockets. In Frankfurt, it takes about 45 minutes to get from Gate B airport lounges to Gate A or Z check-in lines and vice versa. And as many of you have noticed, travelers line up at the gates 30 minutes or more before boarding time. So, don't get surprised. The exception is in Munich where it's not uber-cool to get in line before the boarding announcement. FYI: in the Frankfurt Lufthansa Senator lounge, many of the floor plugs by the comfy leather chairs are broken, so carry an extender in case you need to share with other passengers.
- South Africa: Arriving in Johannesburg: Airport/hotel porters and some bush camps accept U.S dollars, so check before leaving home. If you only need a small amount of rand (i.e., 50 rand per checked bag for shrink wrapping when you leave the country, refreshments and tips), the ATM's are located in the Domestic terminal on the left hand side (on the opposite side of the main lobby). If you need more rand, the currency exchange kiosks are located to the left before you enter the main lobby. If you forgot sundry items or needs adapters, the stores are located in the Domestic terminal (a short walking distance). A nice and reasonably priced hotel near the airport is the Protea Hotel. Catch the Protea shuttle across the street from Terminal A which is where International flights arrive. Walk down the pathway between the the parking garage and the Sun Inter-Continental Hotel and head towards the backside. Shuttles leave at the top of the hour and half past. Vat refunds leaving Johannesburg on international flights: You can only get a VAT refund if you show an official your purchases on the first level of the airport. This means that you need to get a form stamped before you get your luggage shrink-wrapped and before you check-in your luggage with your airlines. After going through security on the 2nd level, you then have to process the refund voucher. Next, you go to a nearby bank kiosk to get your cash. Note that refunds are in rand. Flying on South African Airlines: check in for flights is in Terminal B. Then, take the elevator one level up to get through security (laptops out only). At the gates, there are no orderly coach/business class lines or any orderly process at the boarding gate. Once it's time to board, it's a no holds bar stampede. So, be ready. Pay attention to flight announcements so that you hear them, especially the one that says to cover your face/nose before flight attendants walk down the isle and spray the cabin with bug spray. Flying on smaller bush planes, such as Federal Air, i.e., to get to Sabi Sand/Kruger camps - means dealing with extremely strict weight limits of 44 lbs. Yes, that's total. So, bite the bullet and purchase a 2nd seat to avoid travel grief. The current price a/o May 2012 is $304 each way which you can mitigate if traveling with a buddy or two. Also, get permission in advance to carry your gear into the cabin. The Federal Air kiosk is located between the parking garage structure and the Sun Intercontinental Hotel, in the back (across from Terminal A). Arrive an hour before departure as flight times change on a dime's notice. If you are departing on Lufthansa or United, the check-in counter is #101 and all the way to the left side of the cavernous multi-airlines check in counters. Of course, they always drop you off at counter #1. Once through security, Lufthansa/United co-share lounges with South African Airlines which are very nice. If you need more than a bowl of soup/coffee in the SAA lounge, have lunch at the fairly new Italian restaurant across from the check-in counters in Terminal A before checking in (handy when you're still lugging around checked baggage). Otherwise, there's a decent cafeteria on the other side of security for both Terminal A/B.
- Re-entering the U.S: I can't say enough about the U.S. Global Entry program. It's so much faster than the normal long customs lines and is even faster than the flight crew line. Priceless! And at some airports - i.e., San Francisco, Dallas, Atlanta, Detroit and Miami - Global Entry members can participate in the TSA Pre√ program as well; i.e., you don't have to remove shoes, liquids, jackets, belts and laptops, etc.
- Reduce your lost luggage risks by allowing at least 3 hours or more for connections. And, whenever someone tells me about their lost luggage woes, it seems that 95% of the time, there was a connecting flight within the U.S. (aka I avoid connections like the plague). And, if your luggage isn't with you at the start of a safari, your luggage might not show up for days, if at all.
- Botswana: I've learned (the hard way) to check-in early when leaving Johannesburg for Maun on Air Botswana. That's because luggage doesn't always get on board. And, because camp:camp bush planes aren't daily, you may have to charter a plane to deliver your bags before you leave for another camp aka expensive. If not, there's a real risk that your luggage won't catch up with you until the end of a safari. Also, pay attention to the muffled flight announcements and cover your face/nose before the flight attendants walk down the aisles spraying nasty pesticides!
- African bush planes: some planes are only 4 seaters, which means that the cargo hold is proportionately small. If you don't heed by the rules of using soft duffels, your luggage or long lens case may not fit in the cargo bay. Since weight limits are very lean/strict at 20kg or 44 lbs. - which you should abide by for your own safety - now is the time to radically pare down; i.e., see my Putting Air Travel Gear on a Diet - Ounce by Ounce below. Don't make the assumption that because you're petite or <125 lbs., that you can get away with more luggage because your weight is averaged out with others who may be over the planned average (safety comes first). Plus, who knows if the plane is loaded with bush supplies or luggage catching up from previous flights aka things that you can't control. Don't take the risk of missed luggage because it's a headache. Personally, I purchase an extra seat (shared with a buddy if possible), use my lightest weight duffel - Kinesis @ 2.2 lbs. or Eagle Creek No Matter What rolling duffel @ 3.4 lbs. (not stuffed so that it crushes down), a pared down photo backpack @ 3.7 lbs, and a no frills tote/brief/backpack to and from the int'l airport and in between camps.
- Canada: Flying from Winnipeg to Churchill on Calm Air is always a risk for checked bag #2, unless you're willing to pay an excessive fee for "guaranteed freight". At minimum, fly in at least 1 to 2 flights earlier than needed so that missing bags can catch up with you. And, if you want to reduce the major stress of having to check or valet check your gear, read the carry on rules and luggage weight limits carefully. Some of the agents follow these rules to a tee albeit they seem to be more lenient with Canadians. Travel with the largest winter coat pockets and/or summer vest that you can find to hide some of the weight; i.e., some Men's parka pockets are large enough to fit camera bodies. Pare down to the absolute minimum and see more reducing weight tips below under Chris' Packing, Travel and Image Storage Tactics below. Depending on your total weight (carry on plus checked luggage), overweight fees can range from $25 - $300, and hundreds more if checked as guaranteed freight. See Item #23 under Putting Gear on a Diet Ounce by Ounce (scroll to the bottom of this document) to see what bags I use on Calm Air.
- Adapters: Use seatguru to see if your airplane has A/C (if so, carry the appropriate cord/plug). Also, carry euro airplane jacks for your earbuds along with the correct layover or destination country adapters. Since earbud cords are fragile around the jack plug, also carry a spare.
- Airport lounges: check online airport maps before departing to identify the most convenient lounges as airport personnel don't always give you the right advice. And since floor outlets near comfy lounge chairs don't always work or are occupied, carry a plug extender in case you need to share with other passengers.
- Eat in advance or bring snacks if you're not partial to airplane food (aka tons of salt/MSG and empty calories).
- If you like aisle seats, be mindful of flight attendants who tend to get distracted and are prone to spilling/splashing salad dressings and drinks on passengers when reaching over you.
Pack and Be Ready for the Next Travel Leg
- Going on international photo trips or safaris means changing planes with different carry on rules and overhead storage space, changing airports with different security measures, changing hotels/lodges/camps with different amenities and security for valuables; and, of course, changing vehicles; i.e., buses, trains and game drive jeeps. Good grief!
- The goal is to keep one's sanity and be as efficient and quick as possible without mis-placing things along the way or getting distracted; i.e., 1) walking away from luggage, camera bags, passport, ticket/vouchers and money, 2) forgetting to lock valuables and/or hide lock combinations, 3) leaving behind must-haves in temporary storage, or even 4) losing one's head when air tickets are wrong, luggage doesn't show up or someone didn't review current luggage rules, etc. I've seen it all.
- It's a major effort to pack in an organized manner so that it's easy to shift gears along the way. My approach has been to have a travel list and workflow that is tailored for every trip. I mentally walk through how I'm going to carry things on the next travel leg, identify where things need to go, and use a checklist for important action items (i.e., where to get cash, checking status of checked luggage between flights, and keeping the right adapters handy, etc.) Personal sundries and adapters are redundant so that there's less need to move items between carry on bags, day drive kits and toiletry kits. I also pre-pack items in separate bags/pouches so that I maximize a pick & pack approach; i.e., the travel home outfit, rain kit and game drive kit, etc. And, all important references - passport info, flights, hotel, camp contacts, local contacts, currency conversion and a local tip chart, etc. - are printed and taped inside my trip notebook. All of my docs and notes are stored on my iphone and laptop. But, you can't beat the speed of whipping out an old fashion 2.5 x 4" moleskin notebook.
- My approach use to be: get ready for the next leg at each step of the way - i.e., switching from international to domestic flights, to smaller planes or trains, and between hotels and camps/lodges, etc. But now, it's pack and be ready for the next, next leg. This minimizes stress when luggage is delayed, when there's no time to eat between flights, when there's no time to make camera bag switcharoos, when ATM's are no where to be found, when weather folks didn't predict that nasty cold front, or when the van breaks down in the middle of the tundra, yada, yada.
India:
- If you're traveling out of the Delhi International Airport or flying domestically within India, radically prune your carry-on bags down to the bare minimum before entering the security line: If not, security will examine every inch of the bag with a fine tooth comb and it could take forever; i.e., 30 minutes or more because every pocket and pouch will be opened and/or emptied out. Make certain that every tool, including simple L wrenches, and non critical items are banned to checked luggage. Even though I followed my mantra on this last trip, I still had to remove everything from my camera bag - cameras, lenses, teleconverter, CF card wallets, firewire reader/one cord - and place them into a flimsy plastic bin for re-X-raying. While my 500 mm lens was cantilevered over the edge of the bin, the security person struggled to carry my gear without tipping it (gasp!) and finally handed it over to another security person who disappeared to the other side of the conveyor belt. Thank heavens that the bin didn't break, or worse yet. And make sure that everyone in the group is on the same page because one trip up ends up tripping up the rest of the folks in line.
- Re-think what you pack. At domestic airports, there are screening X-rays for checked luggage, just like when departing the state of Hawaii. So, I only pack the must-haves as opposed to stuff I'd like to have. On this last visit, my main duffel got busted because my Gitzo monopod was flagged - not because of any metal alloys, but because of the rubber grip. Strange. And, my small gear duffel got busted because they didn't like the looks of my rocket dust blower used to clean cameras and lenses (smaller ones don't do the job in India and Africa). The fact that the dust blower was rubber and totally empty did nothing to satisfy the security staff. Fortunately, a quick thinking buddy used his point and shoot camera to demonstrate how to clean the front of the lens - and viola! Looking back, I guess that it could have looked liked a grenade with a red eye dropper sticking out. And, it's probably why I use to get busted leaving San Francisco Int'l. Now, I put the blower inside a baggie at the top of my duffel with a friendly note to the TSA staff (worked so far).
- Re-think how you pack. Unfortunately, the dust blower was locked inside of my ThinkTank Glass Taxi backpack which was hidden underneath compressed dri/dust bags, a street shooting daybag, and "keep out" dirty clothes. Of course, my soft items exploded out of the duffel and I had to empty the backpack filled with valuables (monopod head, camera chargers, remote cables, CF readers, cables and gifts), so things were spread everywhere with tons of people passing through. So lesson learned: pack with potentially questionable items on top of the duffel (aka not buried) and plan extra time for security drills. Also, tone down the dirty clothes on top tactic as it could backfire.
- Don't use camera rolling bags for carry-on unless you're willing to risk your bag getting snatched away as checked luggage; and, be careful in selecting airlines if your carry-on is overweight. It's a fact of life and foreign airlines can be very rigid. On a recent overseas trip, I used the smaller ThinkTank Acceleration backpack with a removable Samsonite luggage cart (same carry on as the previous year with the same airline, same route). I never had trouble using Asiana before; but on this trip, I got serious grief leaving and returning in Biz Class which was a shock. A supervisor physically yanked the camera bag out of my hands and placed it onto the conveyor belt as I blinked in disbelief. The fact that my gear was fragile and cost a small fortune totally did not matter. I managed to keep my bag (only by a thread) but travel buddies didn't fare as well (especially on domestic flights). So, be warned.
- Make a pack with buddies to watch over each other's gear before and after the security X-ray machine - and hope that everyone follows through. With everyone having their own security hurtle and hassles, it's easy to get distracted. Unlike the U.S./Canada, you are not allowed to hang back and watch your (or your friends') valuables disappear into the X-ray cubby hole; and, people routinely cut in line. This means that your bags/purse can sit there for quite a while - and it feels like a scam just waiting to happen. Unlike the U.S./Canada, females are then segregated to a line 3 lanes away where one waits forever before entering a closed curtain booth for a total pat down. Unlike the U.S./Canada, more folks readily cut in line, so your mental picture of your bags and bins going in for X-raying is way out of whack by the time you get back to your belongings. Items are jumbled up and buried under a pile of other travelers' belongings. Going through security is always the most stressful part of the trip. So, plan accordingly and be on top of your mental game.
- I need to say it one more time: Make certain that non essentials are removed from your carry-on bags. A friend who just returned from another wildlife trip inadvertently left a small pair of personal scissors in her kit. Even though they were readily found, every other pouch had to be opened up and examined by security as well. We ended up having to run to our gate. And last year, several buddies organized and filled their expansive Kiboko camera backpacks with extra peripherals (back up cords, caps and supplies, etc.) and the security exam took over 30 minutes each. If didn't help that every pouch was black and filled with mysterious items.
- Reconsider options if you typically check your lenses: If you're a risk taker and check your lenses internationally, be warned that you might not be able to get your long telephoto lenses into the country. A good buddy had his 400/2.8 lens detained by Indian customs and it took over 4 hours of multiple meetings and tons of paperwork to get it released. The only saving grace was that the lens was registered with the U.S. Customs Dept. and this buddy had his original U.S. Customs stamped paperwork in his possession. Other photographers have reported the same customs hassle as well - and with carry on gear, not just checked. I don't remember how much my friend had to fork over, but always carry extra cash for mysterious fees and charges. So lesson learned: to be safe, it's advisable to lug our gear down to an International airport and register cameras/lenses with the U.S. Customs Dept. In fact, Art Morris suggested this ions ago when he had trouble getting through Florida customs. I heard that there are forms online, but that we can list items, descriptions and serial numbers on a word document instead (for annual stamping).
- When traveling to India, you are not allowed to take rupees in or out of the country. And because the use of credit cards can be an ID theft gold mine and finding a working, secure ATM machine can be your worst nightmare - not to mentioned hotels being lean on cash for exchanging rupees - it's advisable to exchange your currency at the airport upon arrival (for all service and game drive tips, laundry, drinks including daily water requirements, overweight luggage fees, spending money, and emergency transportation/medical/unknown fees cash). Be prepared to lose a whooping 8% of your U.S. dollars - the exchange cost in both directions - as opposed to a combined total of 10% in 2010. Shop around for the best exchange rate and then negotiate a matching rate at Thomas Cook. Remember to save your USD to rupees receipt that you will need for changing currency back when leaving the country. And, remember to pick up your cash. Yes, a buddy almost didn't get his Canadian money because locals tend to interrupt/disrupt ongoing transactions that causes confusion with the money agent. Fortunately, I was there as an eyewitness.
- Ask for smaller bills from the get-go: It's difficult to find and change larger 1,000 rupees for smaller 100 and 50 rupees which you will need for tips and miscellaneous purchases. Thomas Cook typically pays out in 1,000 denominations and doesn't stock the 50's. And, hotels don't keep much small bill inventory either, especially during the weekend. So, your best bet is buy packs of 100 bills (100 or 500 rupees) when exchanging your money upon arrival at the airport.
- Best way to carry a wad: $20 U.S. dollars equals 1,000 rupees. So, a wad of 50, 100, 500 and 1,000 rupees for a 3 week visit will be heavy and several inches thick. It's not easy to be discreet - or comfortable - carrying this much cash. One can spread bills between hidden pockets, a decoy wallet, neck pouches and money belts; but, it's a pain to keep organized albeit it's much easier for couples than as a single traveler. I found that the most comfortable way of carrying a wad of rupees is to use REI's adjustable ankle/calf wallet (voila - no chest lumps, bulging tummy or neck strain). In fact, I plan to use two of them on return visits and other international trips.
- Obviously, traveling to India isn't for everyone. You have to like the culture, people, food (yum), noise, aromas and challenges. For me, India is mesmerizing with so much history and emotion. And, the endangered Bengal tiger is so very special to see in the wild.
Chris
www.wildliferhythms.com